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07 May 2021
Job ID: VN30-63996
Office Administration Specialist
  • Overseas Training Opportunity
  • Competitive Package
  • Premium Health Care

JOB DESCRIPTION: 1.Reception services -Handle in-coming calls and walk-in visitors/ employees professionally -Receive incoming mails in and deliver to employees with tracking on daily basis -Request couriers and send daily outcoming domestic and international mails -Keep front desk and office area neat and tidy 2.Office Administration -Supervise tea ladies on working time and performance -Maintain office equipment in good working conditions and repair/change where necessary -Manage stock and purchase office supplies/ greeneries -Manage contracts, check weekly/ monthly debit and on time payment for all admin services such as office/car rental, taxi, air ticket/hotel/visa, courier, telephone, Internet, etc. -Build and manage admin budget and expenses -Assist Purchase Request/ Order creation for back-office departments. -Perform other administrative tasks to employees including set up for new comers, organizing office lunches/ snacks. -Organizing Employee Engagement activities like Year- end party, Company trips, festivals for JTI Vietnam. 3.Others -EHS coordination for Vietnam: complying with Head-quarter's requirements of safety, health and environment for local market and submit regular reports timely and accurately. -Provide ad-hoc supports for HR-Admin department if necessary.


REQUIREMENTS: -University graduate or equivalent. -At least 1-2 years of related experience in multinational company -Good command of English -Good organizing & planning skills -Service and customer oriented mindset -Ability to multi-task with effective time management -Good negotiation skill -Patience and details oriented -Have interest in working with systems -PC Literate – intermediate level of overall MS Office. Please apply directly via our website: or send your CVs to HR Department.

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Job Details:

The Representative Office of JTI (Vietnam) Pte. Ltd. in HCMC
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